Connected finance from entry to reporting and closing

Accounting

The Accounting module manages accounts, entries, periods, currencies, and cost centers in an integrated double-entry system. It helps accountants and business owners control cash, balances, assets, and budgets, then produce reliable financial reports from posted entries.

19Features

19Documentation articles

10Lifecycles

16Reports

Inside the system

Real screens from the system

Features

01

Chart of Accounts

Organizes financial accounts in a clear tree for posting and aggregation.

Create parent and child accounts across assets, liabilities, equity, revenue, and expenses.
View the chart as a tree or list and monitor each account balance.
Prevent posting to header, frozen, or inactive accounts.

02

Fiscal Years and Periods

Controls accounting calendars and sequential period opening and closing.

Create a fiscal year and automatically generate twelve monthly periods.
Pause operational entries while allowing adjustments during soft close.
Close periods sequentially, then close the year when all are complete.

03

Journal Entries

Records balanced financial transactions through review, posting, and reversal.

Record two or more lines with equal total debits and credits.
Attach currencies, cost centers, and descriptions to individual lines when needed.
Approve and post entries, or reverse a posted entry with a counter-entry.

04

Currencies and Exchange Rates

Supports multi-currency recording, conversion, and revaluation in the base currency.

Set one base currency and manage active currencies and display precision.
Maintain dated exchange rates and use the latest available rate on the entry date.
Preview revaluation differences, then post unrealized currency gains or losses.

05

Cost Centers

Tracks cost and revenue by department or project in a hierarchy.

Build a multi-level tree for departments, projects, and business units.
Optionally tag journal lines with an active cost center.
Roll child-center results into parent-center reports.

06

Tax Rates

Defines VAT and withholding rates and links them to financial accounts.

Manage active tax rates and choose one default rate.
Calculate inclusive or exclusive tax, including compound and multi-line cases.
Post tax amounts to the proper ledger account and expose them in compliance reports.

07

Bank Accounts

Registers company bank accounts and links them to currency, ledger, and branches.

Store bank details and link each bank account to a distinct detail ledger account.
Set the account currency and assign availability to one or more branches.
Use active accounts for checks, transfers, and bank reconciliation.

08

Issued and Received Checks

Tracks checks from creation through cashing, collection, or return.

Manage issued checks through delivery, cashing, or cancellation.
Manage received checks from receipt to collection or return.
Automatically create the appropriate entries as a check changes state.

09

Petty Cash

Manages small-expense funds, custodians, and balance movements.

Create a fund linked to a ledger account, custodian, and maximum amount.
Record replenishments and payments with balance derived from posted activity.
Prevent exceeding the fund ceiling or paying more than the available balance.

10

Account Transfers

Moves funds between cash and bank accounts with an immediate balanced entry.

Transfer between two different detail accounts for cash and cash equivalents.
Capture the amount, date, currency, reference, and description.
Post a debit to the destination and credit to the source, with no later editing.

11

Entry Templates and Recurring Entries

Streamlines repetitive entries with balanced templates and automated schedules.

Create a balanced reusable template with accounts, amounts, and cost centers.
Schedule execution daily, weekly, monthly, quarterly, or yearly.
Freeze a template snapshot, backfill missed cycles, and track executions.

12

Opening Balances

Carries starting account balances and outstanding invoices into a new year.

Enter account balances and assign a partner or cost center when needed.
Add outstanding customer and supplier invoices and review totals by classification.
Confirm a balanced opening set to create the entry, then lock it against changes.

13

Budgets

Plans annual and monthly targets and compares them with actual results.

Distribute a budget across accounts, months, and cost centers.
Manage estimated, revised, or approved budgets through an approval flow.
Compare planned amounts with posted actuals and calculate variance.

14

Cost Allocation

Distributes shared costs from a source center to beneficiary centers.

Define allocation rules by percentage, headcount, area, or other drivers.
Simulate the allocation and preview its effect before creating a real movement.
Execute an entry that relieves the source center and charges target centers.

15

Fixed Assets

Tracks an asset from registration and depreciation through disposal or sale.

Categorize assets with default accounts, depreciation method, and useful life.
Run periodic straight-line, declining-balance, or accelerated depreciation.
Record disposal or sale and automatically calculate the gain or loss.

16

Bank Reconciliation

Matches bank statements to the books and resolves differences through approval.

Import statement movements and validate opening and closing balance integrity.
Match by amount and date automatically or manually, leaving ambiguous cases for review.
Create a missing entry when needed, then complete and approve the reconciliation report.

17

Accounts Receivable and Payable

Shows customer and supplier balances directly from the general ledger.

Aggregate customer and supplier balances from posted partner-linked entries.
Produce a detailed partner statement with opening and running balances.
Net balances for a party that is both customer and supplier within the smaller balance.

18

Year-End Closing

Clears revenue and expense accounts and transfers the result to retained earnings.

Check year readiness across periods, entries, and opening balances.
Create revenue and expense closing entries and transfer the net result.
Exceptionally reopen the year and reverse its closing entries.

19

Financial Reports

Turns posted entries into filterable financial statements and control analyses.

Produce income statement, balance sheet, cash flow, and trial balance reports.
Analyze aging, partner statements, cost centers, and budgets.
Review voucher, tax, ledger, and account-balance reports without changing data.

Workflow

Core Accounting Cycle

1

Configure the financial foundation

Create the chart of accounts, currencies, and fiscal year for the company structure.

2

Set up control dimensions

Define cost centers, taxes, bank accounts, and reusable templates.

3

Record transactions

Enter a manual journal entry or let linked documents and transfers create theirs.

4

Validate and approve

The system validates balance, accounts, and period before approval.

Automatic

5

Post and reconcile

Post entries to the ledger and reconcile cash with bank statements.

6

Report and close

Review statements and analyses, then close periods and the year when ready.

Explore the complete workflow

Document lifecycle

Fiscal year

OpenClosed

The year closes only after all twelve periods are closed.

Fiscal period

OpenSoft closedClosed

Soft close permits adjustment entries only; hard close blocks all posting.

Journal entry

DraftApprovedPostedCancelledReversed

Posting affects the ledger; reversal creates a new counter-entry.

Issued check

NewDeliveredCashedCancelled

Delivery and cashing create entries; cancelling a delivered check reverses its effect.

Received check

ReceivedUnder collectionCollectedReturned

Each transition creates the proper entry, and return reverses prior transitions.

Opening balance

DraftConfirmedLocked

Confirmation creates the entry, locking protects balances, and unlocking returns them for correction.

Budget

DraftApprovedClosed

Only drafts are editable; an approved budget becomes read-only.

Fixed asset

ActiveDisposedSold

Only active assets depreciate; disposal writes off value and sale calculates gain or loss.

Bank reconciliation

In progressCompletedApproved

A reconciliation cannot complete with unmatched movements or be approved before completion.

Year-end closing

PendingIn progressCompletedReopened

Completion creates closing entries, and reopening reverses them.

Works with

Core

Links to companies, branches, and users for scope, responsibility, and approval history.

Sales

Sales transactions, taxes, and receivables feed journal entries and financial reports.

Purchases

Purchase transactions, taxes, and payables feed journal entries and financial reports.

Human Resources

Payroll entries can be posted and headcount can drive cost allocation.

Reports

Income Statement

Revenue less expenses for a period, yielding net income or loss.

Balance Sheet

Assets, liabilities, and equity at a selected date.

Cash Flow Statement

Operating, investing, and financing flows and net cash change.

Aging Report

Receivable or payable balances grouped by overdue age.

Partner Statement

Partner movements for a period with a running balance.

Cost Center Report

Center movements and net debit or credit for a period.

Budget versus Actual

Budgeted, actual, and variance amounts by account and month.

Trial Balance

Opening balances, period movement, and closing balances by account.

Account Ledger

Posted lines for one account with opening and running balances.

Account Balances

Balances for selected accounts or all detail accounts.

Receipt Voucher Report

Receipt summary by payment method and status with voucher detail.

Payment Voucher Report

Payment summary by payment method and status with voucher detail.

Voucher Cash Flow

Receipts less payments grouped by reporting period.

Partner Voucher Statement

A partner's receipt and payment vouchers with net balance.

Tax Summary

Collected, paid, and net tax due by rate.

Tax Details

Detailed taxed transactions for audit review.

See Moon ERP on your own business