Creating and Posting Journal Entries
A journal entry records a transaction in equal sides and preserves approval and posting history.
Record the entry
Choose the date, type, and description, then add at least two lines using active detail accounts.
- Total debits must equal total credits.
- Each line may carry a currency and cost center.
Approval and posting
Review the draft, approve it, then post it, or use automatic posting for balanced entries when enabled.
- Posting requires an open period.
- The entry number is assigned on posting, not draft creation.
Editing and reversal
Edit draft information only, and correct a posted entry through reversal rather than alteration.
- Draft or approved entries may be cancelled before posting.
- Reversal swaps debit and credit sides in a new entry.
