Goods Received Notes Guide
A goods received note records what actually arrived and connects accepted quantities to inventory and the purchase order.
Record the receipt
Select the order, supplier, warehouse, quantities, and cost, and record batch, expiry, and serial details when needed.
- Only a draft can be edited or deleted.
- Goods receipts are unavailable in direct mode.
Inspection and approval
Standard mode approves the draft directly. Quality mode sends it for inspection and records accepted and rejected quantities and reasons before approval.
- A quality-rejected receipt cannot be approved.
- An approved receipt cannot be cancelled because stock has already been added.
Inventory and order impact
On approval, the system creates an approved inventory receipt, increases balances, records movements and cost layers, and updates order received quantities.
- In quality mode, only accepted quantity enters stock.
- Order receipt progress becomes pending, partial, or complete.
