Purchase Bills Guide
A purchase bill records the supplier's claim and connects it to the order, accounting, and payment.
Create the bill
Enter supplier reference, dates, currency, and items, or create it from an order to copy unbilled quantities.
- The document supports line-level and header discounts.
- It tracks paid amount, balance due, and payment status.
Approval and posting
A draft can be approved directly or submitted for approval; posting requires approval, at least one item, and configured accounts.
- Only a draft can be edited or deleted.
- Posting records inventory or expense, input tax, discount, and accounts payable.
Inventory and order linkage
In direct mode, posting creates an approved receipt per warehouse for tracked items and updates order billed quantities.
- Cancellation reverses the entry, stock, and linked billed quantities.
- A bill with any payments cannot be cancelled.
